भारत सरकार
Government of India
Government of India
रक्षा मंत्रालय
Ministry of Defence
रक्षा लेखा नियंत्रक (निधि) मेरठ
Controller of Defence Accounts (Funds) Meerut

FAQ's

Q1. Rate of Interest: Rule 112 of OM Part V Rates of interest in force from time to time for the various Provident Funds are as under-

Up to 31-03-1919

4%

From 01-04-1919

5.5%

From 01-04-1927         

4.75%

From 01-04-1930         

5%

From 01-04-1932         

5.25%

From 01-04-1933         

5.5%

From 01-04-1934         

5.25%

From 01-04-1935         

5%

From 01-04-1936         

4.75%

From 01-04-1937         

4%

From 01-04-1938         

3.5%

From 01-04-1939         

3.50%

From 01-04-1940         

3.25%

From 01-04-1942         

3.5%

From 01-04-1946         

3.25%

From 01-04-1947         

3%

From 01-04-1953         

3.25%

From 01-04-1955         

3.50%

From 01-04-1956         

3.75%

From 01-04-1962         

4%

From 01-04-1965         

4.25%

From 01-04-1966         

4.6%

From  01-04-1967        

4.80 %

From  01-04-1968        

5.10% - upto Rs. 10,000 and on balance @4.80%

From 01-04-1969         

5.25%

From 01-04-1970

5.50%

From 01-04-1971         

5.75% upto Rs. 10,000 and on balance  at 5%

From  01-04-1972        

6% upto Rs.10,000 and on  balance  at 5.30%

From  01-04-1974        

6.50% upto Rs. 15,000 and 5.80%  beyond Rs. 15,000

From  01-08-1974        

7.50% upto Rs. 25,000 and 7% beyond  Rs. 25,000

From  01-04-1977        

8% upto Rs. 25,000 and 7.5% beyond  Rs. 25,000

From  01-04-1980        

8.50% upto Rs. 25,000 and 8% beyond  Rs. 25,000

From  01-04-1981        

9% upto Rs. 25,000 and 8.5% beyond  Rs. 25,000

From  01-04-1983        

9.5% upto Rs. 40,000 and 9% beyond Rs. 40,000

From  01-04-1984        

10% (Ten percent) per annum.

From  01-04-1985        

10.5% (Ten and half percent) per annum.

From  01-04-1986        

12% (Twelve percent) per annum

From  01-04-2000

11% (Eleven percent) per annum.

From   01-04-2001

9.5%(Nine and half percent) per annum.

From 01.04.2002

9% (Nine percent) per annum.

From 01.04.2003

8% (Eight percent) per annum.

Q2. Check List to submit the Final Settlement/Final Withdrawal papers to CDA (Funds)
(i)
Application Form on the prescribed Forms A, B & C as per CPRO 33/62.
(ii)
Recovery Statement of subscription with effect from March after the last CCO-9 to the month of retirement/death/resignation duly verified by the AO/SAO of the Pay Audit Office in case of final settlement.
(iii)
Details of Ty. Advance/Final Withdrawal drawn by the subscriber during last 2/5 years duly verified by the PAO.
(iv)
Copy of the Part II OO in support of casualty.
(v)
Sanction/Special Sanction of the CFA.
(vi)
Current CCO-9 (in original) for the year with Final Withdrawal/Final Settlement claim.
(vii)
Contingent Bill duly signed/countersigned by the subscriber/claimant/CFA.
(viii)
Mode of Payment (Name of the Bank/Treasury) on the body of Contingent Bill.
(ix)
A certificate regarding the individual did not resigned from service for seeking re-employment in the other Central/State Government Department or Body wholly owned or finance by them.
(x)
Existing Pay Scale on application form in case of death for DLIS.
(xi)
Guardianship Certificate not enclosed in case of minor nominee in case of death.
Q3. Non-Receipt of Payment by the subscriber

Following are the some reasons:

(i)
Loss of cheque in transit or non credit of the amount to the Public Fund Account of the Unit/Formation or Saving Bank Account of the subscriber.
(ii)
Incorrect treasury was shown on the cheque.
(iii)
Cheque slip not received by the Unit or loss by the Unit - In such cases the Units cannot know the payment made to whom.
Q4. Delay in Payment on Account of Final Settlement/Final Withdrawal:

The Final Settlement/Final Withdrawal Claims of the subscribers are returned unactioned by the Accounts Officer [(CDA (Funds)] due to following reasons, for resubmission through Pay Audit Office, if:

(i)
Application Form not submitted on the prescribed Forms A, B & C as per CPRO 33/62.
(ii)
Final Withdrawal/Final Settlement papers are not routed through Pay Audit Office.
(iii)
Recovery Statement of subscription with effect from March after the last CCO-9 to the month of retirement/death/resignation has not been verified by the AO/SAO of the Pay Audit Office.
(vi)
Details of Ty. Advance/Final Withdrawal drawn by the subscriber during last 2/5 years duly verified by the PAO has not been found enclosed with the claim.
(v)
Copy of the Part II OO in support of casualty has not been found enclosed, with the claim.
(vi)
Sanction/Special Sanction of the CFA not found enclosed or not been obtained.
(vii)
Current CCO-9 (in original) for the year not found enclosed with Final Withdrawal/Final Settlement claim.
(viii)
Contingent Bill not signed/countersigned by the subscriber/claimant/CFA.
(ix)
Mode of Payment (Name of the Bank/Treasury) not indicated on the body of Contingent Bill.
(x)
A certificate regarding the individual did not resigned from service for seeking re-employment in the other Central/State Government Department or Body wholly owned or finance by them.
(xi)
Date of Birth, Date of Retirement and Date of Appointment have not been shown on the Application Form.
(xii)
Existing Pay Scale not mentioned in case of death for DLIS.
(xiii)
Subscriber not retiring within 24 months.
(xiv)
In case of refund recovery shown but debit amount not shown.
(xv)
Nomination not matched with the record.
(xvi)
Nomination not exist on record.
(xvii)
Guardianship Certificate not enclosed in case of minor nominee.
(xviii)
Final Settlement papers preferred by second nominee and Death Certificate in respect of first nominee not submitted with Final Settlement papers.
Q5. Non-Receipt of "Annual Statements of Fund Accounts" viz. CCOs-9
The Annual Statements of Fund Accounts viz., CCOs-9 are printed in those cases which exist in All India Fund Master being maintained in EDP Centre of CDA (Funds) provided the transaction pertaining to year of processing are received from Pay Audit Office through GPF Schedule or data on Magnetic Media. In respect of all those fund accounts where transactions are received through either of the above mentioned means "Annual Statements of Fund Accounts" are invariably generated and dispatched to the last Unit served by the subscriber.
Q6. Credit Missing

The main reasons of the Credit Missing in the GPF Account of a subscriber may be mentioned as under:

(i)
GPF schedule for a particular month not received from Pay Audit Office.
(ii)
In case of transfer in case from other are of service though the transactions have been received but action initiated for opening the Master on belated stage.
Q7. Debit Missing

The main reasons of the Debit Missing in the GPF Account of a subscriber may be mentioned as under:

(i)
Incorrect GPF Account No. Mentioned on the Debit Schedule.
Q8. Transfer of Fund Account

Transfer of Provident Fund Account occurs in following conditions:

(i)
When a subscriber from the Defence (including DAD) side is permanently transferred to Civil and other departments/services (including State Govt.), Corporations, Public Sector undertaking etc.
(ii)
When transferred from one Audit area to another within Defence where the Fund Accounts are maintained by another Accounts Officer.
(iii)
When transferred from one Fund to another whether Account Officer changed or not.
When a subscriber is transferred permanently as above his account is to be closed and the balance transferred to the Account Officer concerned after obtaining his concurrence wherever required.

As soon as intimation received by the Accounts Officer regarding permanent transfer of subscriber to civil and other departments, it is seen whether the transfer is of a permanent nature involving transfer of Fund Account. If the transfer is of a permanent nature, action is taken to close the account of the subscriber and to arrive at the final credit balance. The credit balance is transferred to the Account Officer concerned through settlement account, wherein vogue or through crossed cheque after obtaining concurrence of the party concerned wherever necessary. A separate communication intimating full particulars of the amount transferred (including mode of transfer) and indicating also credit/debit missing is also sent to the Account Officer concerned and his acknowledgement obtained for the same.

The credits or debits pointed out while transferring the account are passed on as soon as possible.

In case of permanent transfer from one audit area to another where the fund accounts are maintained by another accounts office, the individuals are admitted afresh to the fund by the new Account Officer and fresh account numbers are allotted to them where no admission involved.
Q9. Change of Nomination

Each Head of the Office/Unit should send a Statement in duplicate to the Accounts Officer maintaining the Fund Account on the prescribed Form by 15 th of every month instead of individual application forms. This statement shows the particulars of the Govt. Servant (both gazetted and non-gazetted) working in each office and have to be required to compulsorily subscribe to the Provident Fund 3 months hence the name of the fund are shown on the space provided for both on the statement i.e. Nominal Roll and Nomination Form. One copy of the Nominal Roll indicating the Account No. allotted to the subscriber is returned to the Unit/Office.

Acknowledgement in token of receipt of Application and /or Nomination Forms are furnished on prescribed Forms which is to be handed over for safe custody by he subscriber concerned.

Nomination in the relevant Form is to be furnished by the subscriber to the Accounts Officer through the Head of the Office. Nomination made of on the Form other than the prescribed one is not considered valid in Court of Law.

Nomination cannot be made in favour of a person or persons other than members of their family.

Note1 :
In case of male subscribers family means the wife/wives, parents, children, minor brothers, un-married sisters, deceased son's widow and children and where no parents of the subscriber is alive a paternal grand parent.
Note2 :
In case of female subscriber, family means, the husband, parents, children, minor brothers, un-married sisters, deceased son's widow and where no parents of the subscriber is alive, a paternal grand parent.
Note3 :
A child means a legitimate child and includes an adopted child where adoption is recognized by Court of Law.
If at the time of making Nomination, the subscriber has no family and it is made in favour of other person/persons necessary provision is to be made in Nomination Form that it will become invalid in the event of his subsequent acquiring a family.

Accepted Nomination Forms are kept in the Fund Maintaining Office in order of the Fund Account No. in guard file in lock and key in the personal custody of the gazetted officer.

A physical verification of Nomination Forms in the Fund Maintaining Office is carried out once in three years by the gazetted officer.
Q10. Allotment of GPF A/C No.

Admission to Provident Fund are made on the basis of application in the prescribed forms from the subscribers concerned.

All admission to Provident Fund are effected from first of the calendar month, following that in which the applicant becomes entitled/due for admission unless the due date itself coincides with the first of a month, in which case he will be admitted to the fund from that date.

The Nominal Roll and Nomination Forms are required to be submitted by the Units/Formations duly completed to Pay Audit Office and it should be ensured:

(i)
That the appropriate Form has been used and the name of the Provident Fund concerned has been duly completed in the place in the Nominal Roll and Nomination portion/Forms.
(ii)
That all the columns in the Nominal Roll and Nomination portion have been duly and properly completed in ink or type written.
(iii)
That the name and other particulars given including rates of Pay and other emoluments are correct and complete in all respects.
(iv)
That the rate of subscriptions given is correct with reference to the rules.
(v)
That all the cuttings/scorings etc. in the Forms should be attested over dated initials of the parties concerned.
(vi)
That Nominations are made in favour of persons authorized under rules.
(vii)
That full addresses and name of the nominee and their relationships to the subscribers are given.
After check of Nominal Roll and Nomination Forms Pay Audit Officer endorse Nominal Roll as checked, over their dated signature and sign the Nomination in token of their acceptance in the space provided for. The Forms sent to the Accounts Officer concerned for further action under forwarding memos.

The Accounts Officer on receipt of the Nominal Rolls allot Account Numbers to the subscribers and return one copy each of the roll with Account Number duly noted against the name to the Pay Audit Officers and Unit/Formations concerned.

The Account Number allotted are required to be entered in the Service Books (service records) in the case of non-gazetted subscribers and in the History of Gazetted Service in the case of Gazetted Officers by the administrative authority/Pay Audit Officer.

The Account Number allotted by the Account Officer should be quoted in all the correspondence connected with the account.
Q11. Payment of Fund Balances

Subscribers are required to satisfy themselves as to the correctness of the amount shown in the yearly statements of their accounts and report errors, discrepancies, if any, to the Accounts Officer/DDP Controller within three month of their receipt. All complaints are carefully looked into and if it is found that there is no discrepancy in the accounts, the correct position are explained to the subscribers concerned where discrepancy is found to exist, the same are set right and revised position of the accounts intimated to the subscriber.

If the cases require references to the Administrative Authorities/Pay Audit Officers, the case should be referred to them expeditiously and the discrepancies settled as quickly as possible and revised position of accounts intimated to the subscribers.

For speedy settlement of accounts discrepancies, the subscribers may lodge the complaints through Email at jcdafunds@nic.in.

 

   
 



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